28 days old

Advancement Database Administrator \u002D Foundation

Houston Methodist
Houston, TX 77002

Work Shift: DAY

Work Week: M \ F

Job Summary

At Houston Methodist, the Advancement Database Administrator is responsible for the utilization, oversight and advancement of the fundraising constituent relation management database (CRM). This position is directly responsible for data/technology management, analytics and reporting, and developing business requirements and documentation. Also responsible for the design and maintenance of coding structures and providing training/support to end users. Assists with inputting data and the creation and generation of analytical/financial reports, data extracts, mailing lists and ad\hoc queries to meet the information needs of the department. Ensures the quality of biographical, demographic and gift information and the management of that information based on best practices for the highest standards. Oversees the process of developing/updating policies and procedures for the CRM and related data warehouses in support of a robust program for prospect identification and analysis. Serves as a liaison, communicating across departments on a regular basis to convey information, manage projects and customer requests, ensure compliance, and obtain user feedback.


o Provide personalized care and service by consistently demonstrating our I CARE values:
\ INTEGRITY: We are honest and ethical in all we say and do.
\ COMPASSION: We embrace the whole person including emotional, ethical, physical, and spiritual needs.
\ ACCOUNTABILITY: We hold ourselves accountable for all our actions.
\ RESPECT: We treat every individual as a person of worth, dignity, and value.
\ EXCELLENCE: We strive to be the best at what we do and a model for others to emulate.
o Focuses on patient/customer safety
o Delivers personalized service using HM Service Standards
o Provides for exceptional patient/customer experiences by following our Standards of Practice of always using Positive Language (AIDET, Managing Up, Key Words)
o Intentionally rounds with patients/customers to ensure their needs are being met
o Involves patients (customers) in shift/handoff reports by enabling their participation in their plan of care as applicable to the given job


Job responsibilities labeled EF capture those duties that are essential functions of the job.

PEOPLE \ 20%
1. Communicates and collaborates with internal and external stakeholders to determine business needs, solutions, and priorities in support of fundraising and institutional initiatives/goals. (EF)
2. Provides training/instruction and service/support to end users. Encourages utilization of the system to meet designated individual, department, and organizational overall goals. (EF)

1. Responsible for the ongoing development of a comprehensive fundraising database and prospect\management tools and systems, including prospect screenings. Translates data into usable, actionable information for the formation and execution of fundraising strategies and benchmarks. (EF)
2. Partners across the organization to import large quantities of complex data into integrated relational databases. Develops complex segmented mailing/prospect lists and reports' and prepares related user technical documentation. (EF)
3. In collaboration with key stakeholders, maintains various community leader and VIP constituent groups in respective systems. Produces data for various communications/mailings in support of Houston Methodist and Foundation initiatives. (EF)
4. Provides statistical models, forecasts, metrics and analysis to facilitate informed business decisions and strengthen the donor pipeline. (EF)

1. Partners with IT and vendors to troubleshoot any technical issues. (EF)
2. Assigns appropriate access rights and works with various teams to ensure proper training for all new and current users. Maintains documented coding policy and updates user manuals. (EF)
3. Establishes and maintains data integrity protocols, governing all data elements to ensure accuracy and quality. (EF)
4. Ensures the database and integrations effectively capture constituent information and generate accurate financial and analytical reports. (EF)

1. Manages own time and department resources efficiently. Seeks out opportunities to increase efficiency and productivity for self and department. Supports team goals and metrics through efficient, timely and appropriate issue resolution.(EF)

1. Uses analytics and predictive modeling/segmenting techniques to identify and prioritize prospective/current donors. Recommends cultivation strategies. (EF)
2. Proactively identifies on\going technology needs to implement process improvements, best practices, and strategic use of data based on industry standards and software advancements. (EF)
3. Proactively manages own professional development. Completes Individual Development Plan (IDP). (EF)
4. Works with IT and other stakeholders to integrate custom reporting and develop BI tools (EF)

This job description is not intended to be all inclusive' the employee will also perform other reasonably related business/job duties as assigned. Houston Methodist reserves the right to revise job duties and responsibilities as the need arises.


o Bachelor\u0027s degree required, preferably in Computer Science, Business Administration, or Health Administration


o Four years related experience in database administration, fundraising, major fundraising database systems, electronic donor screening and segmenting initiatives, with heavy customer service emphasis

o Four years experience working with report writing technology




o Demonstrates the skills and competencies necessary to safely perform the assigned job, determined through on\going skills, competency assessments, and performance evaluations

o Sufficient proficiency in speaking, reading, and writing the English language necessary to perform the essential functions of this job, especially with regard to activities impacting patient or employee safety or security

o Ability to effectively communicate with patients, physicians, family members and co\workers in a manner consistent with a customer service focus and application of positive language principles

o Extensive knowledge of search protocols for on\line resources (Nexis, Dialog, etc) and above average familiarity with advanced Internet usage. Complete comfort with database usage and spreadsheets

o Advanced Excel, PowerPoint, and Word skills.

o Knowledge of Crystal Reports, Access, SQL, SRSS, or Tableau preferred

o Knowledge of fundraising prospect and gift management software. Knowledge of Raisers Edge preferred.

o Ability to balance multiple priorities and shifting deadlines.

o Ability and willingness to work with fundraising colleagues in a team\oriented environment and to help set expectations regarding development services products and timelines

o Detail\oriented with strong organizational, analytical and mathematical skills

Equal Employment Opportunity

Houston Methodist is an Equal Opportunity Employer.

Equal employment opportunity is a sound and just concept to which Houston Methodist is firmly bound. Houston Methodist will not engage in discrimination against or harassment of any person employed or seeking employment with Houston Methodist on the basis of race, color, religion, sex, sexual orientation, gender identity,national origin, age, disability, status as a protected veteran or other characteristics protected by law.

VEVRAA Federal Contractor €“ priority referral Protected Veterans requested.

Company Profile

Houston Methodist (HM) is one of the nation's leading health systems and academic medical centers. HM consists of 7 hospitals: Houston Methodist Hospital, its flagship academic hospital in the heart of the Texas Medical Center and six community hospitals throughout the greater Houston metropolitan area. HM also includes a research institute, a global business division, numerous physician practices and several free standing emergency rooms and outpatient facilities. Overall, HM employs over 20,000 employees. FORBES magazine has placed Houston Methodist on its annual list of Best Employers in 2016. Houston Methodistis supported by a wide variety of business functions that operate at the system level to help enable clinical departments to provide the best patient care and service in a spiritual environment.



Posted: 2020-10-28 Expires: 2020-11-28

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Advancement Database Administrator \u002D Foundation

Houston Methodist
Houston, TX 77002

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